Security & Compliance Guide
Complete guide to understanding Security & Compliance in Workbench. Learn about enterprise-grade security features that protect your team's sensitive data.
Quick Summary
Security & Compliance is a foundational aspect of Workbench that ensures your sensitive HR data is protected with enterprise-grade security measures. It includes data encryption, access control, audit trails, and compliance with industry standards. Security & Compliance is essential for all organizations, especially those handling sensitive employee data, financial information, or operating in regulated industries. It provides the peace of mind that your data is protected and that you can meet regulatory requirements.
What is Security & Compliance?
Security & Compliance encompasses all the measures and features that protect your sensitive HR data and ensure your organization meets regulatory requirements. This includes technical security measures (encryption, access control) as well as operational practices (audit trails, compliance reporting).
Workbench is built with security as a foundational principle. Every feature is designed with security in mind, from how data is stored and transmitted to how access is controlled and actions are logged.
Security & Compliance isn't just about preventing breaches—it's about building trust with your employees, meeting regulatory requirements, and ensuring that sensitive data is handled responsibly throughout its lifecycle.
Key Terms
- Data Encryption
- The process of encoding sensitive data so that only authorized parties can access it. Workbench uses encryption at rest (data stored in databases) and in transit (data transmitted over networks) to protect sensitive information.
- Access Control
- The system of rules and policies that determine who can access what data and perform what actions. Access control ensures that users only see and modify data they're authorized to access.
- Row Level Security (RLS)
- A database-level security feature that restricts access to specific rows of data based on user identity or role. RLS ensures that users can only access data belonging to their organization or that they're authorized to view.
- Audit Trail
- A complete record of all actions taken in the system, including who performed the action, when it occurred, and what changed. Audit trails provide accountability and enable compliance reporting.
- Compliance Standards
- Industry regulations and standards that organizations must follow, such as SOC 2, GDPR, HIPAA, and others. Workbench is designed to help organizations meet these compliance requirements.
Why Security & Compliance Matters
Essential For:
- All organizations handling sensitive employee data (compensation, performance, personal information)
- Companies operating in regulated industries (healthcare, finance, government)
- Organizations that need to meet compliance standards (SOC 2, GDPR, HIPAA)
- Companies that need audit trails for accountability and compliance reporting
- Organizations that want to build trust with employees by protecting their data
Who Benefits:
- HR Teams: Protected data, compliance confidence, audit capabilities
- IT/Security Teams: Enterprise-grade security, access control, monitoring
- Compliance Officers: Regulatory compliance, audit trails, reporting
- Employees: Data privacy, secure information handling, trust
- Leadership: Risk mitigation, regulatory compliance, reputation protection
Security Features
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Security dashboard showing access controls, audit logs, and compliance status
Data Encryption
All sensitive data is encrypted at rest (in databases) and in transit (over networks) using industry-standard encryption protocols.
Access Control
Role-based access control ensures users only see and modify data they're authorized to access. Row-level security enforces data isolation between organizations.
Audit Trails
Complete audit logs track all actions in the system, including who performed the action, when it occurred, and what changed. This enables accountability and compliance reporting.
Compliance Standards
Workbench is designed to help organizations meet compliance requirements including SOC 2, GDPR, HIPAA, and other industry standards.
Security Checklist
Data Protection
- Encryption at rest and in transit
- Secure data storage and backup
- Data isolation between organizations
- Secure data deletion and retention policies
Access Control
- Role-based access control (RBAC)
- Row-level security (RLS)
- Multi-factor authentication (MFA)
- Session management and timeout
Monitoring & Auditing
- Complete audit trails
- Security monitoring and alerts
- Compliance reporting
- Incident response capabilities
Compliance
- SOC 2 compliance
- GDPR data protection
- HIPAA considerations
- Industry-specific compliance
How Security & Compliance Fits Into Your Review Process
Security & Compliance is foundational to all Workbench features:
- All Features: Every feature in Workbench is built with security in mind, ensuring data protection and access control throughout.
- Review Cycles: Access control ensures only authorized users can view and modify review cycle data.
- Compensation Management: Sensitive compensation data is protected with encryption and access controls.
- Audit Trails: All actions across all features are logged for accountability and compliance.
Common Use Cases
Regulated Industries
Meet compliance requirements for healthcare (HIPAA), finance (SOX), or government (FedRAMP) organizations.
Features: Encryption, access control, audit trails, compliance reporting
Data Privacy
Protect employee privacy and meet GDPR requirements for data protection and user rights.
Features: Data encryption, access control, data deletion, privacy controls
Audit Requirements
Maintain complete audit trails for internal audits, external compliance reviews, or legal requirements.
Features: Complete audit logs, compliance reporting, action tracking
Risk Mitigation
Reduce security risks and protect sensitive HR data from unauthorized access or breaches.
Features: Encryption, access control, monitoring, incident response
Frequently Asked Questions
What compliance standards does Workbench meet?
Workbench is designed to help organizations meet various compliance standards including SOC 2, GDPR, HIPAA, and other industry-specific requirements. The specific certifications and compliance status may vary, and you should consult with your compliance team or Workbench support for the most current information about compliance certifications.
How is sensitive data like compensation information protected?
Sensitive data like compensation information is protected through multiple layers of security: encryption at rest and in transit, role-based access control that limits who can view compensation data, row-level security that ensures data isolation between organizations, and audit trails that track all access and modifications.
Can I export audit logs for compliance reporting?
Yes, audit logs can be exported for compliance reporting. The audit trail includes information about who performed actions, when they occurred, and what changed, enabling you to generate reports for internal audits, external compliance reviews, or legal requirements.
What happens if there's a security incident?
Workbench has incident response procedures in place to address security incidents. This includes immediate containment, investigation, notification procedures, and remediation. The audit trail enables forensic analysis to understand what occurred and prevent future incidents.
Related Concepts
Security & Compliance is foundational to all Workbench features. To understand how security works in practice, you should understand these related concepts:
- Workflow Templates — Access control ensures only authorized users can create and modify workflows
- Review Cycles — Data isolation ensures organizations can only access their own review cycle data
- Compensation Management — Sensitive compensation data is protected with encryption and access controls
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